Learn how to import a PDF file with editable content in Fixed Layout

Note: With some PDF files, there will be errors in the text. If you find your file has significant errors, we recommend using one of the other modes for import.

Note: If you are using a Mac, there are a few more steps you may have to take before generating your PDF file. 

1. To import a PDF file, you can 

    a)  drag and drop it into the Kotobee Author window, or

    b)  click on Import PDF when you first open Kotobee Author in the Welcome Window, or

    b)  from the Menu Bar, select File > Import From > PDF, or

    c)  click on the Import PDF icon in the upper left toolbar of the Edit screen.

2.  The Import PDF window will appear.

3. Select Editable content. If you're not certain that it's the best method for you, read 3 Ways to Import PDFs

When you select your preferred method, additional options will appear. See below for descriptions of each option, then continue to the final steps.

Page Range

Choose to import all pages or a range of pages.


Allow for encoding optimization. If the PDF file has poor encoding, this option may cause character loss. 

Page Offset        

Set the first-page number for the imported content, by setting how far you want the offset. For example, if you want the imported PDF file to begin on page one of your ebook, then you do not need an offset. Leave it set at 0. If your imported pdf is meant to be the seventh page in your ebook, set the page offset to 6. It will be pushed 6 pages, from page 1 to page 7.  

New page number - 1 = Page Offset

     Chapter pattern

This allows you to change how the chapter numbers will be displayed. The numbers appear instead of the letters "[no]" in the section. For example, If your chapter pattern is "Page ([no])", your chapters will be named: Page (1), Page (2), Page (3), etc.

Parent Chapter

If you want to import the pages as subchapters, you can choose any existing chapter to be the parent chapter. ("Root" selection means pages will be set as parent chapters.)


4.  Once you're done with the optional settings, click the Add PDF button. 

5.  Select the PDF file from your computer and click Open.

6.  Click Import

The importing process may take some time, depending on the size and complexity of the original PDF file.

If you receive an error message, see Import PDF Errors.